02 · AI Schedule LIVE
LiveFrom Pulse to Performance.
AI-powered scheduling for 24/7 operations — EMS, Fire, Air Medical, Hospital, and Law Enforcement.
Ranks the right person for every open shift in seconds, validates against your certifications, fatigue, hours, and contract rules, then notifies and books — with a clear audit trail of why.
01 · The problem you know too well
Your scheduler spends hours hunting for shift coverage, juggling certifications, fatigue, fairness, and overtime budget — usually in spreadsheets and group texts. Generic scheduling tools were built for retail, not for the calls that cannot wait.
02 · What AI Schedule LIVE does
Ranks the right person for every open shift in seconds, validates against your certifications, fatigue, hours, and contract rules, then notifies and books — with a clear audit trail of why the decision was made.
03 · Why operations teams choose us
| Capability | AI Schedule LIVE | Generic scheduling tools |
|---|---|---|
| Built for 24/7 mission-critical ops | Yes — EMS, Fire, Air Medical, Hospital, LE | No — built for retail / hospitality |
| AI candidate ranking with rule validation | Deterministic, explainable; rules block non-compliant fills | Manual selection; no compliance gate |
| Certification & FAA medical enforcement | Expirations block scheduling; full audit log | Optional reminders at best |
| Three-layer fatigue scoring | Hourly projection per crew; commute as input | None |
| Hospital nurse-to-patient ratios | Census-driven; live violation alerts | None |
| Per-organization SSO (SAML 2.0 + OIDC) | Per-tenant; SSO-only enforcement; JIT | Top tier only or not at all |
Built for 24/7 mission-critical ops
AI Schedule LIVE
Yes — EMS, Fire, Air Medical, Hospital, LE
Generic scheduling tools
No — built for retail / hospitality
AI candidate ranking with rule validation
AI Schedule LIVE
Deterministic, explainable; rules block non-compliant fills
Generic scheduling tools
Manual selection; no compliance gate
Certification & FAA medical enforcement
AI Schedule LIVE
Expirations block scheduling; full audit log
Generic scheduling tools
Optional reminders at best
Three-layer fatigue scoring
AI Schedule LIVE
Hourly projection per crew; commute as input
Generic scheduling tools
None
Hospital nurse-to-patient ratios
AI Schedule LIVE
Census-driven; live violation alerts
Generic scheduling tools
None
Per-organization SSO (SAML 2.0 + OIDC)
AI Schedule LIVE
Per-tenant; SSO-only enforcement; JIT
Generic scheduling tools
Top tier only or not at all
04 · Core capabilities
Open shift, ranked candidates in seconds — quals, fatigue, fairness, OT, commute, CBA tie-breaks.
Crews post swaps; the engine surfaces only partners who pass every rule, with the reasons.
72-hour and 14-day forecasts highlight gaps before they become 03:00 call-offs.
Rest, weekly max, OT, FAA Part 135 HEMS — non-compliant actions are blocked, not flagged.
Live unit status, GPS, ADS-B aircraft, station minimums, call-off management on one screen.
Native iOS & Android via Capacitor — bottom nav, swipe, haptics, push. Crews answer faster.
Featured · AI schedule import
Bring your legacy schedule into AI Schedule LIVE without retyping. The AI extracts crew, dates, times, and positions from a photograph of a paper or whiteboard schedule — and lets you review every parsed row before it commits.
GPT-4 Vision via the AI Gateway; image upload (PNG / JPG / WebP); every parsed row is editable before save.
Snap photo
PNG / JPG / WebP
AI extracts
GPT-4 Vision
You review
Editable before save
05 · The AI layer — built into every module
Eight places the AI engine works for you — every output is auditable, every rule check is logged.
01Shift fill
Deterministic scoring across qualifications, fatigue, fairness, OT exposure, commute, and CBA tie-breakers — with the reasons attached.
Powered by the in-house scoring engine; AI Gateway logs every call for cost & audit.
02Swaps
When a crew member posts a swap, the engine surfaces only partners who pass every rule — and shows what it checked.
Same scoring backbone as fill; swap-specific weights for fairness and reciprocity.
03Coverage
72-hour and 14-day forecasts highlight under-staffed windows so you can pre-fill instead of patch.
Demand history table + recurring schedule templates + open requests.
04Fatigue
Structural (schedule pattern), Live (real-time alertness with sleep / wakefulness / circadian model), Overall (weighted). Hourly projection per crew member.
Canonical fatigue model in fatigue-core; commute is a first-class input.
05Voice
“Find a flight nurse for tomorrow night” — natural language to a structured intent the rules engine can validate.
OpenAI for transcription & intent parsing via the AI integrations proxy; user always confirms.
06Import
Snap a photo of your old paper or whiteboard schedule. The AI extracts crew, dates, times, and positions — you review before it commits.
GPT-4 Vision via the AI Gateway; image upload (PNG / JPG / WebP); every parsed row is editable before save.
07Commute
Live commute time via Google Maps factored into on-call recommendations and last-minute fills — closer is not always better, fatigue still wins.
Distance Matrix + Places Autocomplete + geocoding cached server-side.
08Insights
Where is OT going, who is carrying it, and what would tonight’s decision do to next week’s budget. Surfaced before you sign off.
Pay rules engine + audit log; cost rolled forward against demand.
06 · A look inside — the live platform
Real screens from the platform, running against live operating data.
07 · In the field
Native iOS and Android via Capacitor. Operations map, fatigue forecasts, AI fill suggestions, and the schedule grid itself — wherever your crews actually answer.
Request access
30-minute live walkthrough on your data. Trust pack and DPA template available on request.
Pair it with
The inventory side of the same operational backbone. Supplies, blood, controlled substances — DEA-compliant, mobile-first, AI-powered.
